Session Conduction (Classroom Preparation)

The purpose of this chapter is to provide basic information and understanding of Conduction of various types of sessions at  centre. Major points covered in this section are

3.1Preparing the classroom for the session                                                                            
3.2Conducting test at centers                                                                                                
3.3Conducting PCS
3.4Conduction FCH

3.1 Preparing the Classroom for session.

Before understanding Class preparation for session we must understand various type of sessions and classroom format.

  • Normal Classroom. (Here a faculty delivers a session without any resource)
  • Normal Classroom with some need of resources (Here a faculty delivers a session with help of some resources like PPTs, Teaching adds, Audio Visual Setups etc)
  • Various tests
  • GD Sessions
  • Interview sessions
  • Interview analysis sessions
  • Personal counseling sessions (PCS)
  • Faculty Contact Hours
  • Meetings
  • Trainings

Preparing the class require following activities as per the need of session.

  • Material arrangement
  • Seating arrangement
  • Resource arrangement
Material arrangement
Material is used in a session in two ways:

1.         Directly delivered to the students

2.         Delivered to the students by faculty

NOTE: Both operation executive and faculty should receive the material after proper counting

Seating arrangement:

The operation executive must see the schedule & arrange the class in that order.
Normal class room: Here Chairs should be arranged in rectangular matrix format.

Class room for Tests
: The set up is same as “Normal class room” but operations should ensure proper gap between chairs to stop unfair means.

GD Classroom
: Here GD setup (10 to 12 chairs in circular / elliptical fashion) is to be arranged in “Normal class room”

Interview Setup
: In an interview setup 2 to 4 chairs (for interview panel) should be arranged at one side of table and one chair at the opposite side of the table (for candidate)

PCS Setup: It is just like interview setup but here 2-4 chairs are kept for student and one for faculty. With the new setup of nerve where the STS moves to nerve there might be a need to install a computer system in PCS setup.

FCH Setup
: It is just like interview setup but here 6-10 chairs are kept for student surrounding a table and one chair for faculty. For different subjects like MA, IRA and VCA similar kind of setup is required.

Meeting / Training setup: Here chairs should be arranged in circular / elliptical / U shape fashion or in “Normal classroom” mode. No. of chairs should be decided by coordinator of meeting / training.


  • The chairs for students must be kept clean.
  • The class room should have adequate numbers of chair especially when two or more classes are merged & having joint session etc.
  • In case there are some extra chairs or damaged chairs, it must be moved out of class.


Resource arrangement
  • The operation executive must see the session plan for the day for all the batches to organise things.
  • He/She must arrange the resource required for that session.

  • The operation executive must see the session plan for the day for all the batches to organise things.
  • He/She must arrange the resource required for that session.

For example in case of a VCA session having Presentation, then a laptop, PPT for that particular sessions, projector etc must be arranged at least 15 minutes before the session.

  • The executive must ensure that all equipments are in working condition.
  • He must also explain faculty as to how the equipment to be used.
  • Apart from arranging these resources, the executive must also make him available in case of any technical problems that arise during the class.
  • Apart from special resource required, the executive must also ensure availability of chalks, marker, duster, water bottle etc in the class for faculty usage.

Thus, by ensuring Material arrangement, seating arrangement & resource arrangement availability on time & at right place, a center creates a professional image in the minds of customer i.e students.

Centers can replace the resource with the similar kind of setup like a projector can be replaced by Computer setup etc.

Conducting Test
  • Testing is an important & vital part of MBA entrance training.
  • Student community is very keen to take a test under good testing environment, which act as good stimulation of actual CAT exam.
  • A center must plan to conduct the same in this context.
  • For conducting test the class room must be properly arranged. 
  • Entire procedure of execution of FLT’s (Full length Test) and NATCAT’s (National CAT) is an important function carried out by Centre.
  • Centre should keep ready the FLTs and NATCATs papers before the test.
  • FLTs and NATCATs are provided by Corporate Office at least 24 hours before the test conduction.
  •  Centre has to allocate different classrooms batch wise.
  • Allocation of invigilators to each class room is critical. Centre must see to it that the Invigilator comes half hour before the test.
  • Supplying the OMR Sheets 15 minutes before the scheduled time.
  • Invigilators must guide students to fill the OMR sheets.
  • Supplying the test booklet 5 min before the time of the test; with instructions not to break open the seal.
  • Invigilators must be trained to deliver testing instruction & to solve the queries of student on testing procedure etc.
  • The time intervals should be indicated by ringing the bell
  • If required their can be more than one Invigilator in a single room.
  • Centre must keep in mind that the Test they are conducting is very important hence cheating, any disturbance, moving out of class during the test should be strictly restricted.
  • After completion of test, invigilators must immediately take the OMR sheets from student & distribute the answer keys.
  • The OMR Sheet of the test should be send back to Corporate Office within 24 hours of completion of test.
  • The result is uploaded on the site regularly.
3.3 Personal Counseling Sessions (PCS)
  • A Personal counseling session is the structured & systematic process of making a students sits with its subject faculty at regular interval for following:
    • Assess the progress of student,
    • Identify his/her strength & weak areas. 
    • Faculty suggesting actions & activities to overcome the weak areas. Etc
  • Centre prepares the schedule for PCS. This schedule is prepared keeping following points –
    • Which batch?
    • Student
    • At what time?
    • Faculty availability
    • Communication of PCS to student
    • Updating & making student STS available to faculty
  • This is checked by Centres as per the date and the name of the student who is to attend the PCS.
  • Each student’s scores of FLTs and NATCATs are maintained and thus by typing out the name and batch code, the entire Performance Report is generated.
  • After the PCS Data/PCS comments should be entered in nerve on the same day or the ay following. HODs should ensure proper entry of data in STS in nerve.

3.4 Faculty Contact hours (FCH)

A FCH is place where students can ask there doubts related to subject areas. FCH is a regular feature of CH.
Planning of FCH : FCH should be planned as per the requirement and load of students. It could be as low as 6 hours per week to 48 or more hours per week. It should be planed in such a fashion that student of every batch can easily access it.

An Example ; it could be 0800 to 1000 hours or it may be 1800 to 2000 hours on selected days. Number of days and timing could vary as per the requirement.